The department is responsible for initiating the necessary action to ensure the return of all University property and equipment (keys, I.D. cards, tools, etc.) on or before the employee’s last day of work. [See also UM Personnel Policy Manual HR 118; 13:320 Long-Distance Telephone Service; 6:090 Parking on Campus; 12:100 ID and Building Keys.]

Corporate Card/Purchasing Card

As part of its contract with JPMorgan Chase for MasterCard corporate card, or purchasing card the University has an obligation to notify JPMorgan Chase when we become aware an employee will terminate employment with the University. Failure to notify JPMorgan Chase in a timely manner may result in liability to the University [See 4:020 University One Card.]

Exit Interview

The department may use the exit transfer/separation checklist form or a checklist of its devising to comply with this policy.

Exit Checklist

The exit checklist will help document the property issued to an employee during his or her employment in a department of the University of Missouri. At the time of transfer or separation, the exit checklist will serve as a reminder of the property that needs to be returned.

• This checklist should be maintained in departmental files until an employee transfers or separates from the University.
• When an employee transfers or separates from the University, the complete checklist should be sent to Human Resources Services (MU), Parking Structure #7, 1095 Virginia Ave., Rm. 101, for filing in the employee’s official personnel file.

Contacts

Any questions about the return of University property or equipment may be directed to the Division of Finance (573-882-2094), 319 Jesse Hall. Questions about the checklist, employee transfers or separations should be addressed to Human Resource Services (MU)(573-882-7976), Parking Structure #7, 1095 Virginia Ave., Rm. 101.