General Records Management Practices

10:010 General Records Management Practices

Adopted Date: March 1999

Revised Date: June 1, 2017

Responsible Office:
Records Management

Policy Statement

University Records Management policies are contained in the University of Missouri System Policies. Each department, in coordination with Records Management, shall promote sound records management practices.

University of Missouri System Policies:

Procedures

Records Management

Records Retention requirements for all University Records and documents (regardless of media) will be collectively determined by the UM Director of Records Management, the Campus Archivist, the Internal Auditing Representative, and General Counsel.

Official Records shall not be destroyed or otherwise disposed of by any University officer or employee on their own initiative. Destruction of Records must be in compliance with the University’s approved Records Retention and Disposition schedules.

All employees should be made aware of their responsibilities and receive training in the use and management of Records appropriate for their role and work duties. When an employee leaves a department or the University, the department head is responsible for ensuring that the departing employee’s Records, including their electronic Records, are transferred to another employee, destroyed following appropriate retention requirements or transferred to Archives.

Resources

Related Information

All policies applied generally at the University are expressly applicable to the electronic environment.

University Policies

Relevant institutional policies include, but are not limited to:

State of Missouri Laws and Guidelines

Relevant State of Missouri laws and guidelines include, but are not limited to:

Records Retention Guide