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Business Policy and Procedure Manual
University of Missouri-Columbia
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March 2011
Chapter 5
COMMUNICATIONS
Section: 5:060
University Publications

University Publications

Publications and Alumni Communication is responsible for the production of departmental, school and college publications that are prepared for an audience external to the University and are related to student recruitment, fundraising, alumni communication, and campuswide special events. In addition, the department is responsible for implementing and guidelines (such as letterheads, envelopes and business cards) specified by UM System.

Editorial, Photography And Design Services

Publications and Alumni Communication (882-7357), 407 Reynolds Alumni Center, offers planning, editorial, photography and design services at no charge to departments, schools and colleges for their publications related to student recruitment, fundraising, and alumni communication.

Requests for Services

To request services offered by Publications and Alumni Communication, call the assistant director (882-7357).

Freelance Designers, Photographers and Writers

In the event that time demands of a project are such that Publications and Alumni Communication cannot perform the work, Publications and Alumni Communication (882-7357) maintains a list of freelance designers, photographers and writers that departments, schools and colleges may hire.

Design, Review and Approval

Publications related to student recruitment, fundraising, alumni communication and/or campus wide special events are to be reviewed and approved by Publications and Alumni Communication.

Review

Publications and Alumni Communication will perform an editorial and design review of publications related to student recruitment, fundraising, alumni communication and campuswide special events to ensure the quality of publications emanating from the University of Missouri-Columbia. Departments, schools and colleges should provide Publications and Alumni Communication (882-7357), 407 Reynolds Alumni Center, with the following:

  • Double-spaced hard copy of content for editing.
  • Any artwork, photographs, layout and printing specifications.

Design

Publications and Alumni Communication can plan and design publications related to student recruitment, fundraising, alumni communication and campuswide special events. All design is done on Macintosh computers using Adobe Creative Suite software (i.e. InDesign, Photoshop, Illustrator). Departments, schools and colleges should provide Publications and Alumni Communication (882-7357), 407 Reynolds Alumni Center, with the following:

  • Final, edited copy. Preferred format: Microsoft Word.
  • Any artwork or photographs (unless Publications and Alumni Communication is providing these services). Digital images should be 300 dpi to ensure quality of printing.
  • Printing specifications such as quantities, preferences and budget restrictions.
  • Work authorization for printing.

Approval

Prior to printing, the department, school or college, and Publications and Alumni Communication (882-7357), 407 Reynolds Alumni Center, must place approval signatures on the proof.

NOTE: The client is responsible for proofreading the material. Publications and Alumni Communication is not responsible for mistakes in typing, content and design that are not detected by the client at proofing.