Personal or Leased Aircraft

Subject to advance approval, faculty and staff members may be reimbursed for using either their personal (full ownership or partial in pooled ownership) aircraft or aircraft that has been leased to the individual for an extended period of time (normally one year) for travel on University business.

Reimbursement for Use of Personal Aircraft

All requests for reimbursement must be submitted in accordance with established procedures for department and divisional approvals.

Authority to Approval

The authority to approve the use of personal aircraft for University business is delegated to the dean/director level.

Condition of Authorization

As a condition of authorization for use of a personal aircraft, faculty and staff members must file a certificate of insurance with the UM Office of Risk & Insurance Management (882-6205), 6 Clark Hall. The certificate of insurance must state that the Curators of the University of Missouri are an additional insured, with minimum limits of $2,000,000 per person, $200,000,000 per occurrence, and $2,000,000 property damage. The University will not be responsible for damage to both personally owned or rented aircraft and recommends that the employee arranges for physical damage (full coverage) insurance in all cases.

Rate of Reimbursement

Reimbursement will be made at a rate not to exceed $0.45 per air statute mile. Additional expenses such as parking and tie-down are reimbursable, however the University will not reimburse for expenses such as insurance, emergency costs in connection with breakdowns and other unusual delays.

If not approved in advance by the dean or director, the reimbursement rate is equivalent to tourist airfare; for travel to areas where commercial air transportation is not available, reimbursement is not to exceed the mileage rate allowed pre road mile for use of personal cars [see 4:051 Travel Expenses and General Information - Personal Vehicle].