Purchases from Sam's Club

University departmental purchases from Sam's Club should be limited to small dollar purchases of items that are not available form General Stores or through term contracts issued by Procurement Services. All purchases must be made in accordance with established University purchasing policy.

A Purchase Order issued by Procurement Services is required for purchases from Sam's Club. A Sam's Club membership card is not needed be cause the purchase order will authorize the bearer to enter the store and purchase the specified products. Purchases must be made in accordance with University Purchasing Policy.

Procedure for Purchasing from Sam's Club

1. Visit, call or fax the service desk of Sam's Club to determine the items that are needed, their stock numbers firm prices.
2. Enter/Approve a Requisition in PeopleSoft, including a description of the items, appli cable stock numbers, and prices.
3. Procurement Services will create the Purchase Order, then contact the requestor when it is ready to be picked-up.
4. Take the original copy of the purchase order to the service desk at Sam's Club. Obtain the items. Sam's Club will invoice the University using the purchase order number.