Organizational Memberships and Dues

Use of University funds for organizational memberships and dues may be permitted for institutional memberships in organizations which provide educational or professional service of value to the institution or to one or more of its component parts. Generally, University funds may not be used to pay individual personal membership dues.

Institutional Memberships

University funds may be used to pay for institutional memberships in organizations which provide educational or professional service of value to the institution or to one or more of its component parts, including membership in organizations which publish material needed by University libraries and to carry out University responsibilities.

Indivdual Memberships

University funds may not be used to pay individual personal membership dues in professional societies, associations, nor in social, service or civic clubs, unless needed to discharge University responsibilities or which provide educational, professional and other services of value to the institution or to one or more of its component parts.

Payment

Payment should be paid by the appropriate division or unit via the Purchasing Card. The purpose of the membership, the complete name of the organization and the name of the member should be clearly described in PaymentNet. More information may be found in the Purchasing Card Policy Manual.

If the organization does not accept a credit card then you will need to:

1. Enter a Non-PO voucher in PeopleSoft. Include in the Comments section that the vendor does not accept credit cards. State the complete name (not just initials) of the organization. The purpose of the membership should be clearly described.
2. Attach the dues statement. If the original statement must be sent with the check, attach an additional copy to remain with the voucher.
3. Obtain the appropriate signatures. Administrative superior signature is required for individual memberships.
4. Keep a copy for the department's file, and send the form to: Accounting Services, 325 Jesse Hall.