Cash Receipts

Departments not specifically authorized by Administrative Services as cash receiving locations are to follow these provisions. Departments authorized as cash receiving locations are subject to the provisions of the Cash Receipts Manual.

Cash Receipts

All funds (cash, checks, etc.) must be processed the same day they are received, either by deposit to the Cashiers Office, 15 Jesse Hall or by direct deposit. If daily depositing is not possible, contact the Cashiers Office at 882-6855 for handling instructions.

Checks

All checks must be restrictively endorsed immediately upon receipt, as follows:

FOR DEPOSIT ONLY TO THE CREDIT OF THE CURATORS OF THE UNIVERSITY OF MISSOURI
[Bank Account Number for University]
[Department Name]
[Other identifying information]

The first three lines are required on all endorsements whether by hand or by stamp. Other identifying information is at the discretion of the department but is intended to assist in identifying who deposited the check if a question arises, Thus, depending on the department's processes, this could be a building and room number, an address, a MoCode, a DeptID or something else. Contact the Cashiers Office for assistance in determining what other identifying information might be necessary or appropriate.

Cash Receipts Report

Record receipts using the appropriate Cash Receipts Report (CRR) form.

Transporting Funds

All funds being transported to the Cashier's Office must be hand carried regardless of the amount. Police escort is strongly recommended if there is large amount of money. If large amounts are deposited on a regular basis, contact the Cashiers Office at 882-6855 to discuss the use of armored car transport instead. Administrative Services may waive this requirement by authorizing the mailing of checks or money orders; however, under no circumstances may currency or coin be mailed.

When you arrive at the Cashier's Office with the funds, give the cashier the CRR number, so the cashier can process your deposit. If you need a receipt, bring a copy of your CRR and the cashier will stamp it.

Foreign Funds

All foreign funds should be included on a Cash Receipts Report separate from any other departmental deposits. Upon receipt, the Cashiers Office will work with the bank to convert the funds to U.S. dollars. Once converted, the Cashiers Office will create a Cash Receipts Report to adjust the resulting deposit of funds up/down and notify the department.