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Business Policy and Procedure Manual
University of Missouri-Columbia
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November 2009
Chapter 1
GENERAL AND ADMINISTRATIVE INFORMATION
Section: 1:010
Campus Closure and Pay Policies

Campus Closure and Pay Policies

Only the Chancellor (or in the Chancellor's absence, the Provost) has the authority to cancel classes or close the campus in the event of an emergency. In most circumstances the University will NOT close and it will maintain its teaching, research and service activities in accordance with established schedules and operational demands even if classes are cancelled.

Under certain unusual emergency circumstances campus operations may be temporarily suspended, through partial or full campus closure.

Announcement Regarding Changes in Operations

All announcements regarding campus closures or suspension of operations will be released by the Chancellor's office via the News Bureau and other methods designated by the Chancellor. If classes are canceled or the campus closed, the decision will be communicated to local television and radio stations shortly after 6 AM or as soon as possible after the precipitating event.

Only the Chancellor has the authority to cancel classes and/or suspend campus operations in full or in part in the event of an emergency such as a natural, mechanical or man-made incident. The Chancellor may place into immediate effect any emergency regulations, procedures and other measures deemed necessary to meet the emergency, safeguard persons and property and maintain educational activities.

Situationally Critical Employees

Each department is responsible for identifying situationally critical employees, defined as those employees designated as critical to the operation of the university and who may be required to work by their administrative superior during a temporary closing. Situationally critical employees may differ, depending on the nature of the situation.

Pay Procedures

Unless otherwise determined by the Chancellor, the following pay practices for staff will apply to emergency situations:

Partial Campus Closure: Suspension of Classes

The basic position of the MU campus is that we will not typically close. Generally, the MU campus will designate classes are cancelled, but many operations remain open. The following pay procedures will apply in the event of a partial closure.

  • Employees who do not report to work will not be paid and may cover time off with vacation, sick or personal days based on the situation causing the closure.
  • Employees who are able to report to work will receive straight pay and must account, with supervisory approval, for any tardiness or absence (lost work time) with accrued paid time off or an adjusted work schedule (if possible) or leave without pay. NOTE: during a partial campus closure, employees who report to work will not receive premium pay (i.e., time and a half for hours worked.)

Full campus closure

HR 217 – Emergency Closure details the conditions under which a full campus closure could occur. Full campus closure, while unlikely, could occur in the event of a disaster, flu epidemic or other event. The campus would be closed, classes cancelled and administrative and academic operations suspended. Certain continuous operations must be maintained even in the event of a full campus closure. Employees (except those deemed situationally critical) would be directed not to report to work.

In the event of a full campus closure the following pay procedures will apply:

  • Regular employees who are not required to report to work will receive regular pay for up to five days with no reduction in the employee’s paid time off balances. If the closure continues for more than five days, employees could choose to cover time off with vacation, sick or personal days as appropriate based on the situation causing the closure.
  • Regular non-exempt employees (i.e., hourly paid) who are required to report to work during a full campus closure will receive time and a half for all hours actually worked.
  • Regular exempt employees who are required to report to work will receive their regular straight pay.
  • Probationary, Part-Time or Temporary Employees

    Probationary employees may not use accrued vacation during the first six months of service to account for time missed. A probationary employee may use an accrued personal day (in accordance with HR Policy 403 Personal Days), adjust work schedule or take leave without pay.

    Part-time or temporary employees do not accrue vacation or personal days. To account for time missed, a part-time or temporary employee may adjust work schedule or take leave without pay.

    Note: Due to various factors, adjustments to an employee's work schedule may not be an available alternative in all situations. Any adjustments to work schedule requires supervisory approval. Please contact Human Resource Services.